Official Letter Format for Employment

· Official Employment advertisement requirement Letter format:

· Official Cover Letter format:

· Official Appointment Letter

· Official Documents require with Joining Letter

· Official Joining Letter

· Official Discontinuation of employment Letter format:

· Official Resignation Letter format:

Official Employment advertisement requirement Letter format:

Job Position : Project Engineer

Key Points

Must have adequate knowledge on quality of all Civil and Super Steel Structural works.

Vacancy

Job Description / Responsibility

Supervision of various types of Construction & finishing works and adequate skill for preparation of work schedule, work order contractor's bills, verification of measurement books, etc.
Comprehend Architectural, Structural, Plumbing, Electrical, Drawings and apply efficient method of construction as well as planning efficient execution.
Manage and supervise construction operation activities at multiple project sites simultaneously with efficiency.
Develops project objectives by reviewing project proposals and plans; conferring with management.
Determines project responsibilities by identifying project phases and elements; assigning personnel to phases and elements; reviewing & handling bids from contractors and sub-contractors.
Monitoring the work progress and control the work schedule properly.
Quality control (check of strength of concrete, cement, re-bars, workmanship of finishing works like plaster, tiles, wood works, paints etc.)
Liaising with consultants, sub-contractors, supervisors, planners, quantity Surveyors and the general workforce involved in the project and keep record of progress.
Ensure proper quality of works according to specification.
Resolving any unexpected technical difficulties and other problems that may arise during the civil works.
To prepare all types of material budgeting.
Maintain records of works done by contractors/outsource vendors.
Periodic reconciliation at site regarding materials consumption, site cleaning and site safety issues.
Prepare daily/weekly/monthly work schedule.
Update daily project work activity & Preparation of monthly progress report.
Assist in legal verification of Land.
Communicate with government authorities regarding the project work.
Perform any other job as assigned by the authority from time to time.

Job Nature

Full-time

Educational Requirements

B.Sc in Civil Engineering from any reputed University.

Experience Requirements

At least 10 Years
The applicants should have experience in the following area(s):
Project Management, Factory / Plant / Facility Management, Civil Engineering (Steel structure and Civil construction).

Job Requirements

Age 35 to 40 year(s)
Only males are allowed to apply.
Must have adequate knowledge on quality of all civil and super steel structural works
Excellent interpersonal and communication skills.
Sincere, energetic and dedicated to work under pressure.
Excellent organizational skills.
Organizing many tasks into a timeline.
Ability to think big picture and take into account long-term implications of ones' actions.
Must have sufficient knowledge in documents of land.
Fluency both in Bangla & English.
Should be proactive, innovative and energetic.
Should have the ability to handle pressure and need to travel across the country.

Job Location

Anywhere in Bangladesh (Hobigonj)

Salary Range

Negotiable

Other Benefits

As per Company rules.

Official Cover Letter format:

To,

Head of HR and Admin
Magna Group,

Subject: - Application for the post of “Manufacturing Engineer”.

Dear Sir,

With due respect I would like to state that I under mentioned, serving as a Assistant Engineer (Design, Maintenance, Planning & Production) in the Department of Transformer and Fan of Sena Kalyan Electric Industries (SKEI), Chittagong, Bangladesh. In response to the advertisement “http://www.linkedin.com/job/home?trk=nav_responsive_sub_nav_jobs” dated: 15/05/2014, for the post as above mentioned, I beg to offer myself as a candidate for the above mentioned post. I am really an interested candidate for that post. My detailed curriculum-vitae are attached herewith for your kind consideration.

I therefore pray and hope that you would be kind enough to appoint me to the mentioned post and obliged me thereby.

Thanking you,

Sincerely yours-

M. A. Masud Khan

Contact: +8801719306383

E-mail: khan_bangladesh@yahoo.com

Official Appointment Letter

Personal & Confidential

22 ^thMarch 2018

MD. Bashar Ibrahim

Holding No 180, Baghia,

Konabari, Gazipur City.

Email: yibohai@yahoo.com

Dear Mr. Abul Bashar

Letter of Appointment

With reference to your interview and subsequent discussions, the management is pleased to appoint you as Assistant Engineer at Maintenance Department on following terms and conditions:

Place of Work:

You will work at Head Office based at Uttara, Dhaka and Factory site Paniumda, Nobigonj, Hobigonj.

Salary & Allowances:

The salary and allowances are fixed as follows:

a) Basic salary of Taka 10,000.00

a) House Rent Allowance of Taka 4,500.00

b) Conveyance allowance of Taka 2,500.00

c) Medical Allowance of Taka 1,500.00

d) Others /Special Pay of Taka 1,500.00

e) Total Taka 20,000.00

f) You will be entitled to festival bonus which is in total of your two basic pay per annul.

g) All other benefit will be given as and when required and policy regarding those benefit will be developed on the way of our progress.

Probation:

You will be on probation for a period of six months from the date of your joining. This period may be decreased or increased, the latter up to another three months, should the management desire to do so. Such modification shall depend solely upon the management’s evaluation of your progress.

Supervision:

You will work under direct supervision of your Functional Head and who will evaluate you after the completion of the probation period mentioned herein.

Tax Policy:

Any part of the compensation which is taxable will be borne by the employee and that amount will be deducted by the employee from the net payment as per law for payment to income tax authority.

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Transfer:

Your immediate posting will be at the Head office located at Uttara, Dhaka but it is to be expressly understood that you may be transferred and posted at any other establishment of the Company. And such establishment may be outside the city and could be at our plant, existing or new. Same as may be provided for you will not be entitled to any other monetary benefit or compensation solely by virtue of such transfer.

Timing:

Depending upon the timings prevalent in the establishment of your posting.

Exclusivity:

You must engage yourself exclusively to the services of Siena Industries Ltd and will refrain from taking any other employment / engagement directly or indirectly with or without monetary consideration.

Resignation And Termination of Services:

During the probation period, your services may be terminated by either party at any time without assigning any reason. After confirmation, the management may terminate your services at any time by giving 30 days prior notice in writing or on payment of 30 days salary in lieu of notice. You may resign, after confirmation, on giving three-months prior notice in writing.

Termination of Employment due Cause:

If the employee commits any breach of this appointment or is found guilty of i) misappropriation of money, ii) inactive in the position, iii) unauthorized absence, iv) insubordination to lawful orders of employee superiors v) theft, fraud or dishonesty in connection with the employer’s business or property vii) borrowing money from any client viii) habitual late attendance, ix) riotous or disorderly behavior in the establishment or any act subversive to discipline x) Habitual negligence work xi) habitual breach of any rule of employment including conduct or discipline xii)falsifying, tempering with damage or causing loss of employee official records xiii) any other act of misconduct or conflict of interest; then the employee will be liable to suspension by the employer and terminate this after a proper inquiry. For reasons of such misconduct as stated above, the employee will not be entitled to any compensation on termination.

Confidentiality:

During your employment with us and thereafter, you will keep strict secrecy regarding the business of the Company. You will not divulge to any person, firm of company, whosoever confidential information of any description without first obtaining written permission from the management

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General Terms And Conditions:

· Your appointment is subject to your antecedents being verified and found to be satisfactory by the management.

· Any change of your local address must be notified in writing forthwith to the management.

· You shall at all times maintain absolute integrity and devotion to duty and conduct yourself in a manner conducive to the best interest and credit and prestige of the company. You shall not, at any time, work against the interests of the management and do anything which is unbecoming of any employee.

· This offer of employment is based largely on the information you have supplied to the company on your application form and otherwise. If it is ever found at any time that any of the information is false or any vital information was not disclosed, the company reserves the right to take action against you including your dismissal from service.

· You shall be the whole time employee of the management and shall not engage yourself in any other work, profession or employment either honorary or otherwise during the period of your employment without first obtaining the written permission from the management.

· You will be required to sign an Ethical Declaration of Fidelity and Secrecy Form (CoC) of the company. You will maintain highest professional ethics during the tenure of your services with the company.

Rules & Regulation:

You will conform to all rules and regulations in force from time to time shall carry out all other lawful orders/instructions/directions of your supervisors as are given to you in connection with day to day discharge of your duties while in employment of this Company.

Validity of Appointment Letter:

The offer of appointment is valid until 30^th March 2018 for acceptance and until 22^th April 2018 for joining. If we do not hear from you by 30^th March 2018 i.e., the date on which the validity for acceptance expires, or after having accepted the offer you do not join us by the date on which the validity for reporting for duty expires, this offer of appointment shall be treated as withdrawn.

Policy and Procedure

In order to ensure smooth administration of the company business all policies, procedures, guide lines, instructions and decisions are not conflicting with the existing terms of this contract will apply and be binding on you.

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Amendment of Contract

The terms and conditions herein contained may be amended based on mutually agreed terms.

Acceptance :

We would like you to consider the above terms and conditions that we have mentioned in considering this offer of appointment. If the above terms and conditions are acceptable, please report to undersigned and endorse your acceptance by returning the copy of this appointment letter signed by you.

We would like to take this opportunity to welcome you to our organization and trust your association with us will be a mutually beneficial one.

Project Director

In Charge of HRD.

======================================================================

I, _____________________________________________________ have read carefully the above terms and conditions and having understood all such employment terms do hereby agree and consent to work for the position offered.

____________________ __________________

Date Signature

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Official Documents require with Joining Letter

Mr. Shahrair Taj

Ref: Joining Requirements.

You are requested to please join on or before 20/04/2018 and to report Human Resources Dept at 9:00AM for confirming your joining.

The following documents are required in conformity with joining requirements:

Joining note/ letter
Your passport size color photograph - 4 -copies (lab print)
Copy of National ID Card
Clearance Certificate / Acceptance of Resignation Letter from previous employer(s)
Experience Certificate(s)
Copy of all educational certificates (along with original copies to verify)
Training Certificate(s)
Name of 02 (two) referees with address & contact number(s)
Pay Slip (issued by the previous employer – latest)
If you don’t have any account with the above mentioned bank, then bring the following documents (for opening bank account)-

Your passport size color photographs – 2-copies (lab print)
Nominee’s passport size color photographs – 2-copies (signed by yourself)
Copy of National ID Card – yourself
Copy of National ID Card – nominee
Proof of address (ie, copy of gas/ electric bill)
Copy of Work Permit (for expatriate)

________________

Human Resources

Siena Industries Ltd.

Official Joining Letter

Date: 21 July, 2018

To,

The Managing Director

Through,

Human Resource & Administration

SIENA INDUSTRIES LIMITED

Corporate Office: Floor-4&5, House No-14,

Road No-13, Sector-03, Uttara.

Dhaka-1230.

Subject: Joining Letter for the post of “Junior Executive”.

Dear Sir,

I am pleased to accept your offer and I have honor to inform you that, I am joining the company from 21^st July, 2018 as an “Junior Executive” in respect to you in viva-voce appointment.

As we discussed, I understand and accept the conditions of employment that you explained in your viva-voce. The position is ideally suited to my educational background and interests. I confidently feel that, I can make a significant contribution to your company, and I am grateful for the opportunity you have given me.

I humbly request you to accept my joining letter.

Yours sincerely

----------------------------------------

Sunjita Chowdhury

Applicant Signature

Date:21 July, 2018

Official Discontinuation of employment Letter format:

Ref: SIL/HR-OD-ADMINISTRATION/2018/TL/0002 August 30, 2018

Mr. Md. Rafiqul Islam

Designation: Engineer, Project Site

Paniumda, Nobigonj,

Hobigonj, Sylhet

Siena Industries Limited

Object: Discontinuation of employment.

Dear Mr. Md. Rafiqul Islam

The Management of Siena Industries Limited is deeply saddened to inform you that your employment with Siena Industries Ltd will not be extended after your probation period. Your employmentwith Siena Industries Ltd will end as of September 30, 2018.This decision is final and will not be modified.

You are requested to return the companysim card as per company rules & regulations.

Thank you for your tenure with us. We wish it didn’t have to end this way.

Regards,

__________________________

ForM. A. Masud Khan

Planning Manager

Siena Industries Limited

Official Resignation Letter format:

To,

Managing Director

Siena Industries Limited

Floor # 4^th, House # 14, Road # 13,

Sector # 3, Uttara, Dhaka – 1230.

Subject: - Application for resignation from service.

Dear Sir,

I would like to extend my appreciation to Siena Industries Ltd, for allowing me to work for last about one year. I have gained a vast amount of knowledge, experience and expertise over those times. Your support, friendship and sincerity will always be remembered. After much reflection and soul searching, I would like to resign my position as Manager (Design & Planning) with Siena Industries Ltd to leave 01^stMarch, 2019.

My reasons for leaving are of a deeply personal nature but rest assured they are not related to dissatisfaction with my job, the company or my co-workers. I regret that my current situation requires that I make this difficult decision now.

I am thankful for everything the company has given me and I will always be grateful for everything. I have learned throughout my stay in the company.

Thanking you.

Sincerely Your

M. A. Masud Khan

Manager (Design& Planning)

Siena Industries Ltd. (SIL), Dhaka - 1230.

Business Details

Official Letter Format for Employment

Official Letter Format for Employment